Hillary Clinton was approached in 2012 about her email account… now the government is taking action
Last month Hillary Clinton was the subject of much discussion when it came to light that while she served as secretary of state she used a private email address instead of a state provided account. In the past day we have also learned that Hillary was directly approached by congressional investigators at the end of 2012 and asked whether she had used a private email account during her time as secretary of state. The following questions came in a letter from the House Committee on Oversight and Government Reform, where an investigation was being held on how Obama’s administration handled its’ official’s use of personal email. The letter included:

  • Have you or any senior agency official ever used a personal email account to conduct official business? If so, please identify the account used.
  • Does the agency require employees to certify on a periodic basis or at the end of their employment with the official agency they have turned over any communications involving official business that they have sent or received using nonofficial accounts?

The House Committee on Oversight and Government Reform also requested written documentation of the department’s policies for the use of personal email for government business. Clinton left the State Department 7 weeks after this letter was sent to her.

On April 2nd, the State Department agreed to investigate their email preservation policies in the wake of Clinton’s email controversy.

It seems that email is becoming a common theme in news today: emails being hacked a la the Sony scandal, emails being overly retained such at Anthem healthcare, or emails not being retained at all in instances such as this, where an employee worked through a private account instead of a company given address.

The government is taking steps to strengthen their records program, however. Some upcoming deadlines for records management expectations:

  • By 2016, all agencies must be ready to govern electronic content including email for which NARA has suggested the Capstone approach.
  • By 2019, all government documents appraised as permanent must be preserved in electronic, not print, format.

Integro has been in the information governance business for over 20 years. We have the understanding and experience to enable government and non-government agencies to implement proper records management at their organizations. Whether it is your email, your legacy data, and day-forward unstructured data  – we can provide a solution.

Download Integro/iMC white paper: The Capstone Email Approach and Records Management Best Practices

Read the Presidential Directive

Learn about the Capstone approach

Read more on the topics discussed in this post:

http://www.govexec.com/technology/2015/04/state-department-agrees-probe-missing-clinton-emails/109876/

http://www.nytimes.com/2015/04/15/us/politics/hillary-clintonwas-asked-about-email-2-years-ago.html